This guide covers adding the app, using it, what it is allowed to do, and removing it.
Adding the App
There are two ways to add Armbrain to Zoom. Both end at the same place.
Option 1: From Armbrain
- Go to hq.armbrain.io and open Connectors.
- Find Zoom and click Connect.
- Zoom shows an approval screen. Click Allow.
- You land back in Armbrain, and Zoom shows as connected.
You can also ask Claude to connect Zoom. Claude gives you a link, you open it, approve on Zoom's screen, and come back to Claude.
Option 2: From the Zoom App Marketplace
- Open the Armbrain listing in the Zoom App Marketplace and click Visit Site to Install.
- Sign in to Armbrain, or create an account if you do not have one yet.
- You land on an Armbrain screen that says "Connect Zoom to Armbrain". Click Connect Zoom.
- Zoom shows its approval screen. Click Allow.
What the approval screen shows
The approval screen is Zoom's own page. It says Armbrain is asking to do four things:
- See your Zoom cloud recordings and their transcripts.
- See your basic Zoom profile, so Armbrain knows which Zoom user connected.
- Read your Zoom meeting summaries.
- Create meetings for you when you ask.
If those four things look right, click Allow. Nothing is shared until you do.
Company Zoom accounts
If your Zoom account belongs to a company, Zoom may block the approval until a Zoom admin approves the app first. Ask your admin to pre-approve Armbrain in Zoom under Admin > Advanced > App Marketplace Management (look for pre-approval). After that, try again.
While Zoom reviews the app
Zoom is still reviewing the Armbrain app. Until it is approved, HQ may show "Zoom is awaiting Zoom's approval - use Granola or Fireflies for now". That message means Zoom has not finished its review. It is not a problem with your account. Granola and Fireflies work today, and Zoom will work as soon as the review is done.
Using the App
Before you start
- You need a paid Zoom plan - Pro or higher.
- Cloud recording must be turned on in Zoom (Settings > Recording > Cloud recording).
- Audio transcript must be turned on in the same place.
- Record to the cloud, not to your computer. Zoom does not make transcripts for local recordings.
What happens
- You hold a meeting and record it to the Zoom cloud.
- When the meeting ends, Zoom makes the transcript. This can take a few minutes, sometimes longer for long meetings.
- Armbrain picks up the finished transcript and saves it as memories in the right client Brain.
- Zoom's own meeting summary comes in too, when Zoom makes one.
Armbrain saves the words of the meeting, not the video or audio. Your recordings stay in Zoom.
You connect Zoom once. Armbrain decides which client Brain each meeting belongs to, so you do not need to switch Brains first.
Ask Claude to create a Zoom meeting
Once Zoom is connected, you can ask Claude something like "Set up a Zoom with Acme for Thursday at 2pm." Claude creates the meeting in your Zoom account.
Troubleshooting
A meeting has no transcript:
Check that cloud recording and audio transcript are both turned on in Zoom. Check that you recorded to the cloud and not to your computer. Then wait. Zoom can take several minutes to finish a transcript, and Armbrain checks again on its own.
The approval screen shows an error:
If your Zoom account belongs to a company, ask your Zoom admin to pre-approve Armbrain (see "Company Zoom accounts" above). If HQ says Zoom is awaiting Zoom's approval, Zoom's review is not finished yet. Use Granola or Fireflies for now.
A transcript landed in the wrong client Brain:
Ask Claude to move the memory to the right Brain, or move it in HQ. Meeting titles that include the client's name help Armbrain choose correctly next time.
Zoom stopped working or shows a sign-in problem:
Reconnect. In HQ, open Connectors > Zoom and click Disconnect, then Connect again. You can also ask Claude to reconnect Zoom.
Still stuck? Email support@armbrain.io.
Permissions
Armbrain's Zoom Marketplace listing requests these six permissions, and no others. When you approve the app, Zoom grants exactly what the listing requests:
| Permission | What it is for |
|---|---|
cloud_recording:read:list_user_recordings | Find your cloud recordings |
cloud_recording:read:list_recording_files | Find the transcript file in a recording |
cloud_recording:read:meeting_transcript | Read the transcript |
user:read | Know which Zoom user connected |
meeting:write:meeting | Create a Zoom meeting when you ask |
meeting:read:summary | Read Zoom's meeting summary |
Armbrain never downloads your audio or video.
Removing the App
You can remove Armbrain from either side. Either one works.
In Armbrain
Go to hq.armbrain.io, open Connectors > Zoom, and click Disconnect.
In Zoom
- Sign in at marketplace.zoom.us.
- Click Manage, then Added Apps.
- Find Armbrain and click Remove.
What happens when you remove it
Armbrain stops receiving new Zoom recordings right away. It deletes its saved Zoom sign-in tokens. Any imports that were waiting are cancelled.
If you remove the app in Zoom, Armbrain starts deleting what it saved from your Zoom account: the memories made from your Zoom meetings disappear from your Brain, and in most cases the full transcripts behind them are deleted too. Those memories, and tasks made from them, are deleted from Armbrain 30 days later; until then the tasks stay visible on your task list. Ideas and notes about people and companies that Armbrain drew from those meetings stay until you delete them. Your other memories are not affected. Some Zoom data can remain, for example if you disconnected in Armbrain first, deleted some Zoom memories yourself, or a transcript is also used by another memory. To make sure everything from Zoom is gone, email support@armbrain.io and we will delete the rest, including stored transcripts.
Questions about removing the app or your data? Email support@armbrain.io.